Confidentiality and Volunteer Agreement

Purpose of Policies   

These policies are written to provide overall guidance and direction to members, staff, and volunteers engaged in Warriors And Rodeo efforts. These policies do not constitute, either implicitly or explicitly, a binding contractual or personnel agreement. Our agency reserves the exclusive right to change any of these policies at any time and to expect adherence to the changed policy.

Definition of ‘Volunteer’

A “volunteer” is anyone who, without compensation or expectation of compensation beyond reimbursement, performs a task at the direction of and on behalf of the agency. A “volunteer” must be officially accepted and enrolled by the agency prior to performance of the task. Unless specifically stated, volunteers shall not be considered as “employees” of the organization.

Volunteers Under 18

Any volunteers or member under the age of 18 are required to have a parent sign any document as an acknowledgment of all expectations.

Service at the Discretion of the Organization

Our organization accepts the service of all volunteers and members with the understanding that such service is at the sole discretion of the organization. Volunteers and members agree that the organization may at any time, for whatever reason, decide to terminate the volunteer’s or member’s relationship with the organization.

The volunteer or member may at any time, for whatever reason, decide to sever the volunteer’s/member’s relationship with the organization. Notice of such a decision should be communicated as soon as possible to Warriors And Rodeo Board of Directors at .

Representing WAR

Volunteers/Members are asked to not contact organizations or individuals on behalf of WAR unless they are given express written directions to do so by the proper chain of command. Prior to any action or statement which might significantly affect or obligate the agency, volunteers should seek prior consultation and approval from appropriate staff. These actions may include, but are not limited to, public statements to the press, coalition or lobbying efforts with other organizations, or any agreements involving contractual or other financial obligations. Volunteers/Members are authorized to act as representatives of the agency as specifically indicated within their Warriors And Rodeo job descriptions and only to the extent of such written specifications. If there are any questions as to responsibilities contact the proper individual in the board of directors or chain of command.

ASSUMPTION OF RISK AND RELEASE OF LIABLITY. This is a release of liability. By becoming a volunteer/member of Warriors and Rodeo, you are agreeing to release Warriors and Rodeo and all other parties from liability. Please read carefully.

I, for and in behalf of myself and my spouse, children, parents, next of kin, heirs, representatives, successors and assigns, expressly waive and release from any and all claims for personal injury, death, property damage or any other claim that I have now or may have in the future against Warriors and Rodeo and SmithPRO LLC, it’s parents, subsidiaries, affiliates, members, officers, directors, employees, agents, contractors, laborer, officials and sponsors, and WAR sanctioned, approved or affiliated events and their respective affiliated, associated, related, parent or subsidiary companies and their respective officers, directors, members, employees, contractors and agents, from any and all claims, demands, suits and liabilities for any and all property damage, personal injury, death or other responsibility asserted or adjudged against me by any third parties arising from my participation or other involvement in sanctioned, approved and affiliated events or other activities.  I agree to discharge, waive, release and covenant not to sue Warriors and Rodeo, all Warriors and Rodeo sponsors, all Members, SmithPRO LLC and any other entity involved with Warriors and Rodeo. This discharge, waiver and release also includes claims, demands, and liabilities by a Member for indemnities and contributions arising from property damage, personal injury and/or death to a third party. This provision shall be binding upon me, as well as upon my spouse, children, parents, next of kin, legal representatives, heirs, successors and assigns.


All Warriors And Rodeo members and volunteers are responsible for maintaining the confidentiality of all proprietary or privileged information to which they are exposed while serving as a volunteer, whether this information involves a single staff, volunteer, client, or other person or involves overall agency business. Failure to maintain confidentiality may result in termination of the volunteer’s relationship with the organization or other corrective action.


The member/volunteer shall not own, manage, operate, consult or be employed in a business substantially similar to, or competitive with, the present business of Warriors and Rodeo or such other business activity in which the Company may substantially engage during the term of employment.

This non-compete agreement shall be in full force and effect during the period of volunteer status and for 2 years following employment termination, notwithstanding the cause or reason for termination.

This agreement shall be binding upon and inure to the benefit of the parties, their successors, assigns, and personal representatives.

Please contact Warriors And Rodeo if you have a possible Non-Compete issue and we will see if can resolve it as we want you to be involved with this organization. Many of us volunteer for multiple veterans and first responder organizations. As such, we need to be made aware of your involvement so we can discuss if there is a conflict of interest and then discuss further how to proceed.

Screening/Reference Checks

For some tasks, volunteers/members must submit samples of work and professional references. If such is required, it will be outlined in the task description.

Copyright/Ownership Issues

Warriors and Rodeo member hereby grants non-exclusive permission to Warriors and Rodeo for use of any materials produced for Warriors and Rodeo, including graphics materials, web page designs, narratives, research, compilations, instructional texts, etc., becomes the property of Warriors and Rodeo upon submission.

Contacting Other Volunteers/Members

Occasionally, members will need to contact other members with regard to their activities with Warriors and Rodeo. We expect all such communications among members to follow general guidelines. Other than email addresses Warriors and Rodeo members will not share contact information about a member with another member without the express consent of all parties involved. We encourage members to use common sense when communicating with other members — or anyone — online. We suggest your following this rule: don’t reveal anything about yourself online to someone that you would not feel comfortable revealing to a stranger you met on the street.

Inappropriate Communications

If at any point you receive any e-mail or other communication that you feel is inappropriate, for any reason, and you believe you have received it in conjunction with your involvement with the Warriors and Rodeo, please forward the email and other details about the communication to .

Dismissal of a Volunteer/Member

Volunteers/Members who do not adhere to the rules and procedures of the organization are subject to dismissal. No volunteer/member will be terminated until that person has had an opportunity to discuss the reasons for possible dismissal with supervisory staff. Possible grounds for dismissal may include but are not limited to, the following: gross misconduct or insubordination, theft of property or misuse of organization materials, abuse or mistreatment of clients, staff or other volunteers, failure to abide by organization policies and procedures, and failure to satisfactorily perform assigned duties.

Thank you so much for your willingness to be a part of Warriors And Rodeo. We have an opportunity to benefit so many people who have been willing to give it all for us. Thank you for your service to our country and for your service to Warriors And Rodeo.

Sheri Smith, Founder and President of Warriors And Rodeo

Updated November , 2020